Privacy Policy

Last updated: January 8th, 2026

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

This Privacy Policy explains how intellicAIr, LLC, (“intellicAIr, LLC,” “we,” “us,” or “our”) collects, uses, discloses, and protects information when you visit our website or interact with our services (collectively, the “Services”).

1. Scope

This Privacy Policy applies to:

  • Visitors to our website, including https://intelli-care.ai (the “Website”); and
  • Individuals who communicate with us, submit forms, request information, or apply for roles/engagements.

If and when intellicAIr, LLC provides access to a production platform environment for government or business users, additional privacy, data security, and/or data processing terms may apply by written agreement (for example, a Data Processing Addendum or Government Addendum).  In the event of a conflict, the written agreement controls.

2. Definitions

  • Personal Information means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked to an individual.
  • Agency User means a user acting on behalf of a federal, state, local, or tribal government entity.
  • Provider User means a user acting on behalf of a staffing provider, subcontractor, or workforce services business.

3. Information We Collect

3.1 Information you provide to us

Depending on how you interact with the Services, we may collect:

  • Contact information (name, email address, phone number, mailing address, organization, title).
  • Business and professional information (company name, capabilities, Unique Entity Identifier (UEI)/Commercial and Government Entity (CAGE) if provided, professional history, LinkedIn Uniform Resource Locator (URL)).
  • Applicant information (resume/Curriculum Vitae (CV), work history, skills, eligibility questions you answer, and any materials you submit through a recruiting form).
  • Communications (emails, messages, and attachments you send to us).

We do not request or need patient medical records. Please do not submit protected health information (PHI) or confidential patient data through our Website or general intake forms.

3.2 Information collected automatically

When you use the Website, we may automatically collect:

  • Device and usage data (IP address, browser type, operating system, pages viewed, referring pages, timestamps, approximate location derived from IP, and diagnostic logs).
  • Cookies and similar technologies (see Section 7).

3.3 Information from third parties

We may receive information about you from:

  • Service providers who help operate our Website (hosting, email delivery, security tools); and
  • Public/professional sources (for example, if you share a LinkedIn profile or public business listing).

4. How We Use Information

We use Personal Information to:

  • Provide and operate the Website and respond to inquiries.
  • Evaluate applicants and communicate about recruiting or engagement opportunities.
  • Support our business operations (recordkeeping, internal administration, and service improvement).
  • Maintain security (fraud prevention, abuse detection, troubleshooting, and protecting the Services).
  • Comply with law and enforce our rights and agreements.

Where applicable, we may use automation, including Artificial Intelligence (AI)-assisted tools, to support internal workflows such as organizing information, flagging incomplete submissions, or generating operational recommendations.  Procurement decisions and award authority remain with the Agency (when an Agency is involved) and are not made by intellicAIr, LLC.

5. How We Disclose Information

We may disclose Personal Information in the following circumstances:

5.1 Service providers

We share information with vendors that process information on our behalf (for example, hosting, email systems, security monitoring).  These providers are permitted to use the information only to perform services for us under contractual obligations.

5.2 Legal and compliance

We may disclose information if we believe disclosure is necessary to:

  • Comply with applicable law or lawful requests;
  • Protect the security or integrity of the Services; or
  • Protect rights, safety, or property of intellicAIr, LLC, users, or others.

5.3 Business transfers

If we are involved in a merger, acquisition, financing, or sale of assets, information may be disclosed as part of that transaction, subject to appropriate confidentiality protections.

5.4 With your direction or consent

We may disclose information where you instruct us to do so or provide consent.

6. What We Do Not Do (Plain Language)

  • We do not sell Personal Information in the ordinary sense of “selling lists.”
  • We do not need or request patient medical records through the Website.
  • We do not knowingly collect information from children under 13 (see Section 10).

If our practices change, we will update this Privacy Policy.

7. Cookies and Tracking

The Website may use:

  • Essential cookies required for basic site functionality and security; and
  • Analytics cookies (if enabled) to understand Website traffic and improve usability.

You can control cookies through your browser settings.  If you deploy a cookie banner or “cookie preferences” tool, you should also use it to allow visitors to manage non-essential cookies.

8. Data Retention

We retain Personal Information only as long as reasonably necessary for the purposes described in this Privacy Policy, including:

  • Responding to your requests;
  • Evaluating applicants and maintaining recruiting records; and
  • Meeting legal, tax, accounting, and security obligations.

9. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect Personal Information against unauthorized access, disclosure, alteration, and destruction.  However, no method of transmission or storage is 100% secure; we cannot guarantee absolute security.

10. Children’s Privacy

The Services are not directed to children under 13, and we do not knowingly collect Personal Information from children under 13.  If you believe a child has provided Personal Information to us, contact us and we will take appropriate steps to delete it.

11. U.S. State Privacy Rights

Certain U.S. state privacy laws provide residents with rights related to their Personal Information (for example, access, deletion, correction, and opting out of certain processing).  Montana’s consumer privacy law is in effect, and Montana has adopted amendments that broaden applicability and add requirements (including specific protections involving minors). KJK | Kohrman Jackson Krantz+1

Whether a particular statute applies to intellicAIr, LLC may depend on statutory thresholds and how the Services are used.  Regardless, you may submit a request using the contact information below.

To submit a privacy request:
Email: info@intelli-care.ai
Subject line: Privacy Request
Please include your name, the email you used to contact us, and the nature of your request.  We may need to verify your identity before processing certain requests.

12. International Visitors

We are based in the United States.  If you access the Services from outside the U.S., you understand that information may be processed and stored in the United States and other locations where our service providers operate.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically.  We will post the updated version on our Website and update the “Last Updated” date above.  Material changes may be communicated through reasonable electronic means.

CONTACT US

If you have any questions about this Privacy Policy, You can contact us:

By email: info@intelli-care.ai